Syntelligent Analytic Solutions, LLC

  • Office Management/Staff Officer

    Job Locations US-VA-Springfield | US-VA-Springfield
    ID
    2018-1531
    # of Openings Remaining
    3
    Category
    Intelligence
  • Overview

    Syntelligent Analytic Solutions, LLC, a SDVOSB and HUBZone Small Business Concern, is a professional services and consulting firm catering to Government and private sector customers.  We provide highly qualified professionals who work in partnership with our clients to provide unique, creative and innovative professional, management and technical services and solutions in the areas of: Program Management & Support, Analytic & Intelligence Operations, Information Technology, Security Operations and Business Consulting.

    Responsibilities

    Syntelligent is seeking an Office Management/Staff Officer -Level 4 for upcoming work in the Washington Metro Area. This position requires administering all aspects of day-to-day front office business operations. 
     
    The successful candidate will provide a wide range of functions to include effective processing of staff action packages, taskers, and support to other business processes. The incumbent will ensure that leadership is kept abreast of high priority issues, requirements, and developments.  
     
    Tasks will include:
    • Taskers Management
      • Ability to Identify, research, analyze, manage, execute, and develop tasker reports which depicts taskers received through tasker tool and/or email notification describing Title, Suspense Dates, Action Officer assignment, Status of Response. Within this report, capture when tasker is received, date of assignment, and date of closure with percentage.  (Daily) 
      • Find resolutions of tasker closeouts, requesting extensions on behalf of the Action Officer.
      • Develop SOP describing tasker processes throughout the Directorate creating more efficient ways. (As needed)
      • Develop and present briefings to various components of the G Directorate.
      • Write and/or edit reports on behalf of the Directorate to include Weekly Activity Reports (WARs).
    • Office Management
      • Support and draft meeting minutes, actions at governance and Leadership fora at Events, to include, Staff Meetings, Townhalls, Offsites, Brown Bags meetings (bring lunch and learn environment).
    • Records Management
      • Maintaining files and shared folders. Abide by the Records Management Schedule, dispositions, naming conventions. Assist with Directorate’s File Plan.
      • Attend required training via CBT or in-person.
      • Attend TownHalls or other associated events.
      • Work closely with the Primary Information Officer and designated Information Officer within the Front Office.
    • Senior Executive Travel
      • Coordinate with Traveler. Create Management and Execution Tracker tool (MET) entries with travel dates, location, justification, cost estimations. Process Defense Travel (DTS) records with reservation of airfare or other mode of transportation, prepare travel package to include, itinerary, hotel, and other travel needs. Deliver travel package up to 2-business days before expected travel departure. Ensure travel authorization is approved through Carlson Wagonlit Office (CTO) and office's DTS Certifying Officials before travel date. Upon completion of traveler’s trip, ensure receipts are received within 5 business days of Traveler’s return date. Enter actual expenses and prepare for Traveler’s signature.  (As needed)
    • Intelligence Oversight
      • Business Continuity. Support the Directorate’s Business Continuity Planner(s) in the definition of prioritized continuity procedures, roles, responsibilities, and resources necessary for complete restoration or continuance of critical office business processes, to include; the development of associated recall roster and emergency notification chains.
    • Internal Control Program
      • Operations Security (OPSEC)
      • Coordinate non-monetary awards, attend meetings, capture notes to relay to Awards Coordinator(s).
      • Prepare award certificate(s) for presentations.
      • Backfill Administrative Senior Executives (As needed)
      • Scheduling and coordinating meetings.
      • Calendar Management to forecast and de-conflict appointments.
      • Obtaining Read-Ahead materials.
      • Develop Standard Operating Procedures (SOPs)/Workflows
      • Assist in the development, maintenance, and/or improvements of G business operations policies.

     

    Qualifications

    Required Qualifications/Experience:
    • Skills and Experience:
      • Identify information requirements and associated sources.
      • Conduct research and information gathering.
      • Building professional networking with office-level and other subject matter experts across organizations.
      • Organize and synthesize data and information gathering.
      • Effective in decision-making and communication.
      • Adaptability.
      • Problem identification.
    • Required:
      • Ability to work with little to no supervision, but report to the Government Lead on challenges faced that may affect the product to the customers. 
      • Familiarization with the Correspondence Manual that implements uniformed standards of preparing correspondences (i.e., Memorandums, Information Papers, etc.). Proficient on how to write, edit, review for proper grammar and style. 
      • Expertise in MS Office, PowerPoint and EXCEL.
      • Bachelor’s Degree or equivalent experience within related field At least 7 – 10 years or equivalent within Office Management, Staff Officer Support field.
    • Security Clearance: Active TS/SCI with in-scope CI Poly (or ability to attain one prior to starting)
    Online applications only, please.

     

    When we review candidates' information, we are looking for the best matches for the position based on the qualifications listed in the job posting. If your skills and experience appear to match an open position, a recruitment services professional or a hiring manager may contact you.

     

    Syntelligent Analytic Solutions, LLC is an Equal Employment Opportunity and Affirmative Action employer. It is the policy of the company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are a qualified disabled veteran or individual with a disability and need reasonable accommodation to use or access our online system, please contact our Human Resources at 540-736-4570, Extension #2
     

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